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The purpose of succession planning is to prepare for departure of a key executive or individual contributor, develop written requirements for his/her successor and develop a plan to recruit from the outside or promote the successor from within the organization.
Prior to starting the succession planning process, we prepare and submit a proposal letter to define the scope of the succession planning project including costs and timing.
After approval of the proposal, we begin the succession planning process by meeting with the departing executive to obtain his/her perspective on the requirements for his/her successor. This meeting will include an in-depth review of company issues and problems that the successor will be expected to resolve. A position description for the successor will be developed and reviewed with the departing executive.
We next will meet with the management team to again review the issues and problems that the successor will be expected to resolve and to define the requirements for the successor in terms of experience, leadership style and other factors. The position description for the successor will be reviewed and modified as necessary after this meeting.
The final step is to summarize the succession plan in terms of issues and problems to be resolved, requirements for the successor and timetable to complete the process of hiring or promoting the successor.
We continue to support the succession planning process through requirements, timetables and selection of successor.